Privacy policy
Effective date: January 1, 2025
Nováček & Partners (“Nováček & Partners,” “we,” “our,” or “us”) is the owner of the website [www.novacekpartners.com] and provides executive search and recruitment consultancy services (collectively referred to as “the Services”).
As a boutique headhunting company, we take data privacy seriously and treat all personal information in compliance with the General Data Protection Regulation (Regulation (EU) 2016/679) (“GDPR”) and relevant local legislation.
We are committed to protecting the private information of all data subjects and to transparently communicating our privacy practices.
This Privacy Policy describes how we collect, use, and process personal data of our clients, candidates, business partners, and website visitors. It explains what personal data we process, for what purposes, how long we retain it, on what legal basis, and who we share it with. We also explain your rights regarding data protection.
1. CONTROLLER OF YOUR PERSONAL DATA
Nováček & Partners is the controller of personal data covered in this Privacy Policy under Article 4(7) of the GDPR.
We are a limited liability company established under the laws of the Czech Republic and based in Prague.
Contact details:
Email: info@novacekpartners.com
Postal Address: Impact Hub Praha, Drtinova 557/10, 150 00 Praha 5, Czech Republic
2. Personal Data of Candidates
As part of our executive search and headhunting services, we process personal data of candidates who are contacted based on their publicly available professional profiles, or who voluntarily provide their information to us during further communication.
The personal data we process may include in particular:
- name and surname
- professional experience, education, and current or previous positions
- contact details (such as email address or phone number), if provided by the candidate
- CVs, LinkedIn profile data, or other professional information voluntarily shared by the candidate
We do not collect sensitive personal data unless explicitly and voluntarily provided by the candidate.
Purpose and legal basis
We process personal data for the purposes of executive search and recruitment consultancy, in particular:
- identifying and assessing suitability for current or future career opportunities
- contacting candidates regarding relevant roles
- presenting candidate profiles to clients only with the candidate’s prior consent
The legal basis for processing is our legitimate interest pursuant to Article 6(1)(f) of the GDPR in providing executive search services. Where required, processing is based on the candidate’s consent pursuant to Article 6(1)(a) of the GDPR.
Retention period
Personal data are retained only for as long as necessary for the above purposes, and no longer than 3 years from the last contact, unless the candidate withdraws consent or requests earlier deletion of their data. After this period, the data will be deleted or anonymized unless a longer retention period is required by law.
Candidates may withdraw their consent or request deletion of their personal data at any time by contacting us at info@novacekpartners.com.
3. PERSONAL DATA OF CLIENTS AND BUSINESS PARTNERS
If you are our client, supplier, or business partner, we may process the following personal data:
- Name, surname, company name, job title
- Email address, phone number, office or billing address
- Business identification data (ID, VAT)
- Contractual and payment details
- Communication records
Purpose and legal basis:
We process this data for:
- Negotiating and performing contracts
- Maintaining business relationships
- Complying with legal obligations (invoicing, accounting, etc.)
The legal basis is contract performance (Article 6(1)(b)), legal obligation (Article 6(1)(c)), and legitimate interest(Article 6(1)(f)).
Retention period:
Data is stored for the duration of the contractual relationship and for 10 years after its termination, unless a longer retention period is required by law.
4. PERSONAL DATA OF WEBSITE VISITORS AND INQUIRIES
When you visit our website or contact us through a contact form, email, or phone, we may collect:
- Your name, email address, and any other details you provide
- IP address and browser information (for analytics and security)
We process this data to respond to your inquiries, ensure website functionality, and improve our Services.
Legal basis: legitimate interest (communication and service improvement).
Data is retained for as long as necessary to respond to your inquiry or maintain a record of communication, typically not longer than 12 months.
5. MARKETING AND NEWSLETTER COMMUNICATIONS
If you subscribe to our newsletter or are an existing client, we may use your email address to inform you about our services, insights, and company updates.
Legal basis: legitimate interest (for clients) or consent (for subscribers).
You may opt out of receiving emails at any time by clicking “unsubscribe” in our emails or contacting us directly.
6. SOURCES OF PERSONAL DATA
We may collect data directly from you, from publicly available sources (e.g., LinkedIn, company websites, professional networks), or from third-party providers authorized to share such data.
7. RECIPIENTS OF PERSONAL DATA
We only share personal data with:
- Our clients, for recruitment purposes (with your prior consent)
- IT and cloud service providers (e.g., data storage, CRM systems)
- Legal or accounting advisors, when required by law
All such recipients act as data processors under written agreements ensuring GDPR compliance.
8. INTERNATIONAL DATA TRANSFERS
Your personal data may be transferred outside the EU only when necessary for fulfilling recruitment services and only to countries with adequate data protection standards or based on standard contractual clauses approved by the European Commission.
9. DATA SECURITY
We apply appropriate technical and organizational measures to protect personal data against loss, misuse, or unauthorized access.
Access to personal data is restricted to authorized personnel only, and all data is stored securely.
10. YOUR RIGHTS
Under the GDPR, you have the following rights:
- Right of access to your data
- Right to rectification of inaccurate data
- Right to erasure (“right to be forgotten”)
- Right to restriction of processing
- Right to data portability
- Right to withdraw consent
- Right to object to processing
To exercise these rights, please contact us at info@novacekpartners.com.
We will respond to your request within the statutory timeframe.
11. CHANGES TO THIS PRIVACY POLICY
We may update this Privacy Policy from time to time.
If we make material changes, we will publish the updated version on our website with a new effective date.
COOKIES POLICY
Last revised: November 5, 2025
When you visit and use https://www.novacekpartners.com (the “Website”), cookies or similar technologies may be placed on your device (jointly referred to as “Cookies”).
1) What are Cookies?
Cookies are small text files stored on your device when you browse a website. They are widely used to make websites function properly, to improve efficiency, and to provide information to website owners.
Cookies help us make your browsing experience smoother, remember your preferences, and better understand how visitors interact with our Website.
2) What Cookies Do We Use?
We use the following types of Cookies:
Necessary Cookies
These cookies are essential for the technical functioning of the Website (e.g., enabling navigation and access to secure areas). Without them, the Website cannot function properly.
Functionality Cookies
These cookies allow the Website to remember your preferences (such as language or region) and provide enhanced, personalized features.
Performance Cookies
These cookies help us understand how visitors use the Website — for example, which pages are most visited, how long users stay on them, and whether they encounter any errors. The data collected is aggregated and anonymous.
We use Google Analytics for this purpose (see Section 4).
Marketing Cookies (optional)
If you consent, these cookies may be used to deliver relevant advertisements or to measure the effectiveness of our marketing activities.
3) Managing Cookies
You can set or change your cookie preferences at any time using the “Cookie Settings” link available on our Website. You can also manage or block cookies directly through your browser settings.
To learn more about managing cookies, visit:
http://www.allaboutcookies.org/manage-cookies/
Please note that disabling certain cookies may affect how the Website functions.
4) Third-Party Tools and Services
Google Analytics
We use Google Analytics, a web analytics service provided by Google, Inc. (“Google”), to understand how visitors use our Website and to improve user experience.
Google Analytics collects information such as:
- IP address
- Browser type and version
- Pages visited and time spent on each
- Device type and operating system
The data collected is stored by Google on servers in the United States. Google may transfer this information to third parties where required by law or when such parties process data on Google’s behalf. Google will not associate your IP address with any other data held by Google.
You can prevent the use of Google Analytics cookies by downloading and installing the browser add-on available at:
https://tools.google.com/dlpage/gaoptout
For more information, see Google’s Privacy Policy: https://policies.google.com/privacy
5) Cookie List
Cookie Name
Provider
Purpose
Type
Expiry
_ga
Website usage analytics
Performance
2 years
_gid
Session-based analytics
Performance
24 hours
_gat
Limits request rate
Performance
1 minute
This list may be updated periodically to reflect current use.
6) Data Transfers Outside the EU
Some third-party providers (e.g., Google, Apollo) may transfer data outside the European Economic Area (EEA), including to the United States. Such transfers are protected by appropriate safeguards such as Standard Contractual Clauses (SCCs).
7) Changes to This Cookies Policy
We may update this Cookies Policy from time to time to reflect new technologies or regulatory requirements. Updates will be published on this page with a new effective date.
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